Our Documents Management and Intranet Solutions and Features

Advanced features of document control software.

Document Control Workflow

Fully-customizable document workflows with notifications, approvals, and logging of activity history.

Reporting

Analyze document and process trends with integrated reporting.

Auditing

Records a history of access, changes, and approvals in the document control system.

Document Version Control

Records a history of all changes using document version control, and manages access to version history.

Electronic signatures

Facilitates digital signatures from within the document control system via integrations.

Security

Security settings manage access within the document control system.

Document Imaging

Document scanning digitizes and manages paper files, electronically.

Reduce the risk of email with email management.

Capture email records using email management software that combines email messages and attachments within a document management system to effectively archive, research, retrieve, and share email records... enterprise-wide.

Email is the preferred form of communication at most businesses today, and email management is necessary so these important business records can be shared, saved, and secured much like other important business documents. Plus, email records are increasingly coming under regulatory scrutiny - such as e-Discovery, making email management all the more important for reducing financial risk. With people on average receiving over 80 email messages a day, an automated approach to email management is needed.

Document Locator's email management tools: Email Archive and Email Rules, improve regulatory compliance, email recovery, business continuity planning, and make it easier to share messages among project team members and working groups. Unified with document management, email management provides a comprehensive approach that combines email communications with all other document types in a single, searchable, location.

Email management for eDiscovery, email archiving, and more.

• Automates email capture, email storage, and archiving
• Reinforces email management policies and best-practices
• Supports regulatory compliance for email management, such as eDiscovery
• Applies security and auditing to email management
• On site control of email management (not-hosted)
• Organizes and automates actions based on content of email messages
• Unifies email management with records management and workflow automation.

Email management capabilities.

Email storage

Email messages are captured and secured in an email archive that supports research and message retrieval for compliance, and email storage for disaster recovery.

eDiscovery

eDiscovery is aided by email threading, de-duplication, and the ability to quickly package email messages using document delivery technology.

Email collaboration

Email communications are organized and easily shared among project team members, new and replacement employees, as well as between staff and managers.

Version control captures every change.

Easily retrieve and re-use information in prior versions for research, decision-making, and auditing. Built-in document version control records a history of every change in document versions.

Capture a digital log of all contract modifications and approvals.

Apply security to an electronic contracts repository.