Web Based and Mobile Integrated Financial Management System

Web based and fully integrated financial management software for advertising agencies and professional services organizations!

Financial Management

• Do you work for your accounting system or does your accounting system work for you?
• Does it provide integration, ease of use, extensive audit trails and checks and balances?
• Does it meet your requirements for today and for the future?
• Is it flexible?

The answers to these questions can make the difference between adequately addressing your needs and exceeding your expectations.

Our Software provides all the flexibility and control needed by professional services organizations to manage project profitability, manage costs and budgets and make better business decisions. And because all modules are integrated, entries automatically flow from one module to another without any manual effort.

Multi-company, multi-office, multi-currency governing job costs, billing, receivables, payables, media and general ledger. Drill-down capabilities of what is owed and what is due. Complete financials with prior-year comparisons, cash management, and operating budgets. Imagine the time savings and reduced workload with these capabilities!

General Ledger

• You need no close-the-month procedure. Simply lock or unlock a month to prevent/allow postings to a fiscal period.
• Enter, duplicate and reverse journal entries. Add a note to each entry. Add client, division, office, etc., and those journal entries will flow into the management income statements.
• Enter last year's journal entry and automatically update the affected account's opening balance for the current year. Income Statement account entries will update retained earnings.
• Automatically recognize revenue on charges before they are billed -- earned but unbilled revenue.
• Import/Export Capabilities. Import original and revised operating budgets for any fiscal year, journal entries and payroll to determine the real hourly costs of your employees. All financial and key media and jobs reports can be ported directly to Excel®, which allows you to conduct further analyses.

Accounts Payable

• Supports multiple AP accounts and multi-currency processing.
• Offers security within AP, based on segregation of functional responsibilities.
• Integrates vendor invoices with the information contained in the existing PO. Enter, edit, void invoices. You can also process multiple invoices for a single PO.
• Generate computer checks in batch or one-click payment option from the vendor invoice window. Select checks to run by due date, vendor, and/or AP account. Flexibility in payment consolidation, i.e. pay multiple invoices with a single check.
• Permits flexible inquiry capabilities with the ability to search by the following: vendor name, vendor number, check number, check amount, check date, job number, etc.
• Can produce the following reports and/or on-line inquiry: vendor detail, spending by vendor, spends by client, unpaid invoices, payment history.
• Offers bank account reconciliation.

Billing/Accounts Receivable

• Supports multiple AR accounts and multi-currency processing.
• Enables you to set up for each client a billing parameter for each type of media. Options include: bill at gross, bill at net, bill at gross – a certain percentage, bill at net + a certain percentage, bill commission only, supplier bills client. Timing options include: bill at the insertion/broadcast month, bill x months prior to the insertion/broadcast month, bill x months prior to the space reservation close date, or bill after the vendor invoice has been processed against the order.
• Prior to production billing, lets you easily modify charges, i.e., change billing amounts, transfer to a different charge code, and/or transfer to a different job. You can place specific charges on hold if you do not want to bill them on the next invoice.
• Offers flexible inquiry capabilities with the ability to search by the following: invoice number, invoice date, open/closed invoices, job number, vendor/client, charge code, amount, etc.
• Lets you view on-line aging information and drill into outstanding receivables, invoices, and line item detail.
• Features user-friendly payment/check application., including ability to apply payments to multiple invoices. Apply write-off to invoice and have the write-off flow into the management income statements.
• Combines production and media invoices from several projects into one invoice. Select the invoices that you want to combine. More than 15 different invoice formats – summarized, detail, compare to project estimates and/or show what has been billed to date on each project.
• Pro-rates invoices from several projects into individual invoices crossing several projects, using different pro-rate percentages

Reporting

There are the traditional options, such as Balance Sheet and Profit and Loss Statements with or without prior year and/or budget comparisons.